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Mi House is a representative multi-level private villa project in Qingpu, Shanghai. The property has a built area of 513 sqm, comprising three above-ground floors and one basement level, plus a 134 sqm courtyard. It is well suited as a HomeBridge whole-home villa furnishing case because it goes beyond furnishing individual rooms, instead coordinating furniture, materials, colours, and functions around a complete family lifestyle.

For a whole-home villa project, furniture sourcing is never simply about furnishing the living room, dining room, and bedrooms separately. The real challenge lies in bringing together different floors, functional zones, and the ways each family member uses the home within one coherent spatial language. This is especially true for villas with double-height spaces, a library, a basement, and children’s activity areas, where furniture must respond to architectural scale while supporting everyday life.

Project Background

Mi House is a private villa residence. The ground floor includes an entrance hall, storage room, bathroom, guest bedroom, open kitchen, dining area, living area, and staircase. The second floor contains the primary bedroom, library, and related private spaces. The third floor is reserved for future children’s bedrooms and an activity area. The basement includes a fitness area, laundry area, and a reserved staff room.

The most distinctive architectural feature is the continuous double-height spatial connection. The ground-floor living area opens up to the second-floor library, which in turn connects to the third floor, creating vertical continuity throughout the shared areas. The staircase runs from the basement to the third floor. Its handrail wall and soffit are clad in black timber finishes, establishing a continuous visual order across the levels.
From a furniture sourcing perspective, the focus of a project like this is not simply deciding what furniture goes in each room. It is about identifying which pieces must address spatial proportion, circulation, storage, reading, relaxation, children’s activities, and basement functions. Based on the visible loose furniture, full-height book walls, kitchen cabinetry, bedroom cabinetry, basement cabinet doors, and selected fixed woodwork, the visually estimated total cost is USD 96,000. This estimate excludes construction work, flooring, HVAC, sanitary ware, and unseen equipment.

Client Needs

The client initially needed office furniture, with a focus on bench-style workstations for the open office area, as well as a conference table and storage cabinet. As the discussion progressed, the scope became more specific: six two-person workstations, twelve removable extensions, one conference table, one filing cabinet with doors and drawers, twelve monitor holders, and twelve cable trays.In terms of style, the client wanted the desks and conference table to keep a natural light wood look, creating a clean and consistent office environment. Functionally, the client was especially concerned about usable desk space. Each employee needed room for two monitors, a laptop, and a keyboard, so standard desk dimensions might not be enough. The length and width of each seat, as well as the total size of each two-person workstation, had to be checked carefully.

The residents are a young couple. Beyond day-to-day living, reading, watching films, gaming, spending time with pets, and planning for a future family all needed to be considered in the spatial planning. The furniture scheme therefore needed to do more than create a polished visual impression; it also needed to retain flexibility for long-term living.

Project Challenges

Challenge 1: How to Read the CAD Beyond the Floor Plan

The first challenge was that the client had a CAD file but was not familiar with reading furniture dimensions and spatial relationships from the drawing. For an overseas client, having a floor plan does not automatically mean the furniture can be ordered. How many workstations should fit in the open area? How wide should each seat be? What conference table size works best for the room? These decisions needed to be made based on actual use, not just visual preference.

Challenge 2: How to Plan the Details That Shape Daily Office Use

The second challenge was that office accessories are easy to underestimate. Many office furniture orders focus on desks and cabinets, but the everyday experience is often shaped by details such as monitor holders, cable trays, removable extensions, and mobile storage. If these are not planned together from the start, the result can be messy cables, limited desktop space, or additional adjustments after installation.

Challenge 3: How to Balance Speed with Accurate Customization

The third challenge was the tight schedule. Around Chinese New Year, factory production, packing, pickup, and vessel schedules can all be affected. The client wanted to move quickly, but customized office furniture still required careful confirmation of dimensions and specifications. Balancing speed with accuracy was essential.

REMARK
Chinese New Year is not just a one-week holiday. The 40-day Spring Festival travel period often affects suppliers, factories, logistics, and workers before and after the official break, creating a longer impact window for production and delivery.

HomeBridge Solution

HomeBridge started with the floor plan and real use scenarios, instead of simply recommending standard workstations. Based on the CAD file and office layout provided by the client, Mira helped confirm the furniture arrangement for the open office area, conference room, and storage area, then adjusted the workstation plan around how employees would actually work.
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For the workstations, the client initially considered a more concentrated multi-person setup. After reviewing the need for two monitors, a laptop, and a keyboard for each employee, the team rechecked the width of each seat and the total size of each two-person workstation to make sure the desktops would not feel crowded in daily use.

HomeBridge also separated the order into main furniture and functional accessories. The main furniture included workstations, the conference table, and the filing cabinet. The functional accessories included monitor holders, removable extensions, and cable trays. This helped the client confirm both the overall layout and the practical details at the same time, instead of adding accessories later as an afterthought.

During customization, the team coordinated with the factory on workstation dimensions, desktop color, conference table color, and filing cabinet color. Requirements such as sufficient desk space for each seat, center desktop extensions, and hidden cable management were reflected in the quotation and specifications. The final PI clearly listed dimensions, quantities, materials, colors, and remarks, reducing the risk of misunderstanding during production.

During production and logistics, HomeBridge followed the factory schedule and coordinated pickup before Chinese New Year. After production was completed, the team checked packaging, carton information, and international shipping arrangements. After the goods arrived, HomeBridge continued to support installation by providing a trial assembly video for the conference table, desk installation guidance, and package label reminders.

Delivery Results

The project completed the main office furniture setup for the US office, covering the open work area, conference room, and storage area. The delivered products included six two-person workstations, twelve removable extensions, one conference table, one filing cabinet, twelve monitor holders, and twelve cable trays. The product value was USD 10,183, with shipping cost at USD 1,886.

Production and logistics pickup were completed before Chinese New Year, and the goods were shipped to the United States in five large packages. After arrival, final delivery was handled by truck to the client's office. HomeBridge continued to provide installation support after delivery, helping the client reduce confusion during on-site assembly.

Value Summary

Primary Service:
Project-based Furniture Procurement

Secondary Service:
· Supplier Coordination
· Size Adjustment
· Production Follow-up
· Quality Check
· Export Packaging

Logan's case shows that cross-border office furniture procurement is not only about price and style. The real question is whether dimensions, functions, accessories, production timing, and shipping can be managed within one clear process.

In this project, HomeBridge turned the client's CAD layout and initial requirements into an executable office furniture procurement plan. Through dimension checks, product planning, factory coordination, quotation refinement, production follow-up, pre-holiday logistics pickup, and post-delivery installation support, HomeBridge helped reduce the risks of unsuitable sizing, missing accessories, and shipment delays, making the customized office furniture procurement process clearer and more controllable.

Have a commercial office project to furnish?
HomeBridge can help you review the floor plan, confirm furniture dimensions, coordinate suppliers, follow up production, and prepare the order for export.Share your CAD file or project brief with us to start planning your furniture procurement from China.